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The Accounts Payable staff coordinates with Purchasing and Accounting to produce vendor payments for all City purchases. Payments include traditional check payments and recently include conversion to vendor payments by automated clearing house (ACH) payments to minimize costs to the City and our vendors. The staff monitors invoices and payment terms, schedules payments and prepares cash requirements reports to investment officers for cash management purposes.

From July 2012 - June 2013, the City prepared over 4,600 payments to over 1,600 vendors for over $35 million as shown below:

July 2012 - June 2013

Category

Total

By Check

Percent of Total

By ACH

Percent of Total

Payments Made

4,690

3,456

74%

1,234

26%

Vendors Paid

1,644

1,337

81%

307

19%

Amounts Paid

 $35,430,411

 $21,252,219

60%

 $14,178,192

40%



Extensive use of a citywide Purchasing Card program has dramatically reduced the number of transactions and payments made through the A/P processes.
Last updated: 1/29/2014 3:32:07 PM