Accounts Payable

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The Accounts Payable staff coordinates with Purchasing and Accounting to produce vendor payments for all City purchases. Payments include traditional check payments and recently include conversion to vendor payments by automated clearing house (ACH) payments to minimize costs to the City and our vendors. The staff monitors invoices and payment terms, schedules payments and prepares cash requirements reports to investment officers for cash management purposes.

From July 2014 - June 2015, the City prepared almost 4,000 payments to over 1,200 vendors for over $51 million as shown below:

July 2014 - June 2015

Category

Total

By Check

Percent of Total

By ACH

Percent of Total

Payments Made

3,905

2,327

60%

1,578

40%

Vendors Paid

1,242

880

71%

362

29%

Amounts Paid

 $51,342,287

 $28,118,273

55%

 $23,224,014

45%

Extensive use of a citywide Purchasing Card program has dramatically reduced the number of transactions and payments made through the A/P processes.