Accounts Payable

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The Accounts Payable staff coordinates with Purchasing and Accounting to produce vendor payments for all City purchases. Payments include traditional check payments and recently include conversion to vendor payments by automated clearing house (ACH) payments to minimize costs to the City and our vendors. The staff monitors invoices and payment terms, schedules payments and prepares cash requirements reports to investment officers for cash management purposes.

From July 2013 - June 2014, the City prepared over 4,000 payments to over 1,200 vendors for over $57 million as shown below:

July 2013 - June 2014

Category

Total

By Check

Percent of Total

By ACH

Percent of Total

Payments Made

4,045

2,652

66%

1,393

34%

Vendors Paid

1,260

900

71%

360

29%

Amounts Paid

 $57,493,636

 $29,279,017

51%

 $28,214,619

40%


Extensive use of a citywide Purchasing Card program has dramatically reduced the number of transactions and payments made through the A/P processes.