Accounts Payable

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The Accounts Payable staff coordinates with Purchasing and Accounting to produce vendor payments for all City purchases. Payments include traditional check payments and recently include conversion to vendor payments by automated clearing house (ACH) payments to minimize costs to the City and our vendors. The staff monitors invoices and payment terms, schedules payments and prepares cash requirements reports to investment officers for cash management purposes.

Please click here to see the City's Disbursements Policy that provides payment guidance for non-payroll disbursements.

From July 2015 - June 2016, the City prepared almost 4,000 payments to almost 1,300 vendors for over $52 million as shown below:

July 2015 - June 2016

Category

Total

By Check

Percent of Total

By ACH

Percent of Total

Payments Made

3,932

2,112

54%

1,820

46%

Vendors Paid

1,283

885

69%

398

31%

Amounts Paid

 $52,027,073

 $21,780,256

42%

 $30,246,817

58%

Extensive use of a citywide Purchasing Card program has dramatically reduced the number of transactions and payments made through the A/P processes.