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PURCHASINGPurchasing Related to ConstructionThe City of Franklin divides the purchase of goods and services into two broad categories: purchasing that is related to construction and purchasing that is not. Most purchasing that is related to construction is coordinated by the City's Engineering Department. Please browse to the Engineering Department’s web page, or contact the Engineering Department at (615) 791-3218 or constructioncontracts@franklin-gov.com, for more information about construction-related purchasing.
Purchasing Not Related to Construction
General procedures: Procurement of supplies, materials, equipment and services not related to construction that is valued under the City’s public advertisement / sealed submittal threshold ($10,000) is generally handled by the respective departments requisitioning the purchase. Exceptions include some procurements that are common to multiple departments. Procurement of goods and services not related to construction that is valued at or above the $10,000 public advertisement / sealed submittal threshold is normally facilitated by the Purchasing Office. The Purchasing Office
Function, principles and mission: The City of Franklin Purchasing Office was established in 2000 in an effort to consolidate and standardize the City’s procurement activities. Prior to the creation of the Purchasing Office, the acquisition of goods and services was managed by the Office of the City Administrator. The City of Franklin Purchasing Office is dedicated to the principles of integrity, transparency, competition and fairness in pursuit of the timely acquisition of goods and services. Our mission is to ensure that Franklin taxpayers receive the maximum value for every expenditure and that all expenditures are conducted in a manner that preserves the public trust. Towards that mission, we encourage qualified vendors to participate in doing business with the City of Franklin (see below to learn how to identify yourself).
Purchasing options: If a new competitive procurement process is being pursued by the City, then a Notice to Bidders or Notice to Proposers is published in the Williamson Herald, usually the Thursday edition. The City may choose, instead of pursuing its own competitive procurement process, to make a purchase pursuant to State of Tennessee statewide contract pricing if available to local governments or the federal government’s General Services Administration pricing, again if available.
Responsibilities and clients: For each procurement overseen by the Purchasing Office, the staff has a dual responsibility (1) to understand and meet the needs of the department(s) making the requisition, and (2) to establish and promote procedures that allow the City to secure, by means of an open and fair competitive procurement process, the selection of the least expensive responsive and responsible bid or proposal from a vendor to furnish all labor, materials and means necessary to supply and deliver or render to the City of Franklin the goods and/or services specified. In this way, the Purchasing Office does not serve the public directly, but instead considers as its clients the various departments of the City of Franklin by assisting them with the acquisition of goods and services necessary for them to accomplish their missions, goals and objectives.
Vendor registration: Vendors interested in doing business not related to construction with the City of Franklin should advise the Purchasing Office of products and services they offer that may be of interest to the City. Please note that the Purchasing Office cannot guarantee that a vendor will be notified of every solicitation for bids or proposals for which it wishes to compete.
Purchasing Office Solicitations: For information about both recent and currently open procurement solicitations issued by the City of Franklin's Purchasing Office, please click here.
Other duties and responsibilities of the Purchasing Office:
Purchasing Office Contact InformationCity of Franklin Purchasing OfficeFranklin City Hall, Suite 107 109 3rd Ave. South P.O. Box 305 (ZIP: 37065-0305) (Do not use for sealed competitive submittals) Franklin, TN, 37064 Email: purchasing@franklin-gov.com Telephone: (615) 550-6692 FAX: (615) 550-0079 Brian Wilcox
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